Working with Author Type Content Apps - Akumina Community

Working with Author Type Content Apps

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The AppManager has several content app “types”.  The type associated with a particular content app is set by the developer/admin for the site, so typical content authors only need to know what to expect when using certain app types.

When launching an Author type of content app, the user is first presented with a list of the content they have access to that is associated with that app (unless they launch a piece of content directly from the “Quick Content Edit” front-end functionality).

Note: to set permissions on Author Type Content Apps, refer to Author Content App Permissions.

As an example, let’s look at launching the “News” app to edit a specific news article.  Double clicking the News content app icon will open the following screen with the list of content associated with the app:

 

This screen contains the following:

  • The Add New button is used to add a new item to the content app (in our example, a new News item)
  • Basic and Advanced Filters for filtering the content list to make it easier to find the desired content item.  Users can
    • search by title using the search box
    • filter by a date range or start or end date
    • filter by the content state (Published, Pending, Draft, Rejected)
    • filter by the person who last edited the content
    • filter by the person who originally created the content
    • Use the Advanced Filter to search based on content fields using query terms within the items.

 

  • Listing of each content item associated with the app.  The listing contains the title of the content, its current status, who last edited it and when.  It also contains an “edit” button to open the content for editing. You can also open the content by clicking on its title.

 

For this example, we will add a new item to the News content app.  Clicking on the “Add New” button brings up the app’s interface showing all the available fields of information defined by the content app.  Completing all the applicable fields is as easy as using any word process (in fact, you can cut and paste text from Word if desired!).

Following is an example item completed, followed by an explanation of the fields associated with our News content app as an example:

 

 

Field Details
Title This is the internal system title for the item.  This title will be used to generate the FriendlyURL that will be assigned to view this item on the Details page.  It is important to exclude any special characters from this title that are not URL legal.  Spaces are OK.
Summary This is the summary text that will be displayed under the title in the Summary View.
Body This is the body content for the item
Tags Tags is a metadata type of field that can be used for the tagging of content with defined taxonomy. Clicking on the “Browse” button will display a modal window which allows for the selection of the category(s) from the mapped taxonomy.
Departments This is a required field for tagging the departments for this content.
Region This is a required field for tagging the region for this content.
Featured This is an example of an additional field that is part of this list and indicates that this is a “Featured” article. This can be used to further refine the content that will display on the front-end site.
Publisher Enter the date and time that the item will expire.  When the specified date/time is reached, the item will no longer appear on the site, although it will remain in the list of content in the Content App so that it can be used later if needed.
Contributors Enter the date and time that the item will expire.  When the specified date/time is reached, the item will no longer appear on the site, although it will remain in the list of content in the Content App so that it can be used later if needed.
Image If the content requires an image as part of its display in the mapped widget, this field will appear. This field launches the “Image Picker” when Select Image is clicked.
Video Web Address URL When inserting a video with the content, enter for the ‘Web Address (URL)’ to define the video location in the media library.

To locate the Web Address (URL) for the video, go to the Video Library, click on the list item and select the 3 dotted ellipses. This will provide the correct URL address to the file including the path and extension which will be available from the link icon on the front-end. (Note: the standard cut/paste method will not provide the correct URL.)

Copy this link into the Video Web Address URL.

Link Title Name of the Image
Is Akumina Page Checked by default. Indicates content is used internally on Akumina Page.
Thumbnail URL Select an image for the thumbnail using the image picker (optional)
Announcement Title This is the title of the item that will appear on the website.  This title does allow for special characters.
Publish Date Enter the date and time that the content will display active on the site.
Archive Date Enter the date and time that the item will expire.  When the specified date/time is reached, the item will no longer appear on the site, although it will remain in the list of content in the Content App so that it can be used later if needed.
Shareable Clicking on this allows the article content to be shared externally
Share URL Provide the URL where the content will be shared externally
FriendlyUrl This is the generated FriendlyURL.  This URL will ONLY appear once the content is saved.  It is provided to the user as a convenient way to get the URL for the Detail View page for the content.
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