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Connect Corporate Site Reference Guide Starting at Version 7.0.2602.0321 

Akumina’s Home/Corporate landing site, available starting in release 7.0.2602.0321, is designed to accelerate an intranet deployment. This pre-built environment offers a structured starting point for organizations to evaluate default widgets, which can be easily reconfigured, relocated, or supplemented. By leveraging a pre-designed framework that integrates corporate branding.  An enterprises can rapidly theme the site, populate content, and streamline the transition to a fully operational intranet launch. 

Through out this document you will see reference to Akumina’s Content Management System (CMS) called Voice.  To learn more about Voice and it’s many featured please visit here.

What In the Install Package for the Out-Of-The-Box Intranet Site

The intranet install includes a master page, supporting pages, main navigation, navigation elements, forms/forms reporting, surveys, recognitions, rewards … and much more.   

The Intranet Home or Corporate Landing Page

Below is what is delivered out-of-the-box as the Corporate Landing Page.  This is a starting point, additional widgets can be added or removed as desired by the enterprise. This site can easily be re-theme to match the enterprises requirements.  Please visit here to learn more about the Akumina “Theme Manager” and rebranding the site.

 

 

Understanding the Master Page

The Master page includes a Header, Footer, and Page background color or image.  All elements can be rebranded and many elements can be removed via the “Theme Manager”.  

 

Header

The Header ribbon background and elements colors are configurable in the “Theme Manager“.  Elements on the Header Include:

  • Site Logo    – Configurable via the “Theme Manager”, when selected, navigates the user to the Corporate Home page.

 

  • Navigation Menu   – Managed via a “Voice Menu Module”, click here to learn more. Theming of the background color of the navigation dropdown is configurable in the “Theme Manager” .  The Menu is managed in Voice –  Menus > “Navigation” Content Apps configured OOTB.

 

  •  Search Button – Configurable in the “Theme Manager” to display or not. Click on Search button a slide out will appear allowing the user to enter a search term, select a returned result, refine or click ENTER and the user will navigate to the search results page. The Search button is a Graph Search Tabbed Widget, to learn more about search click here.

 

  • Bookmark – Configurable in the “Theme Manager” to display or not. Using Favorites Widget,  a user can store or access their personal links via categories, click here to learn more.

 

  • Notification “Bell”   – Displays a count of actionable items that need the user’s attention using the ActivityNotificationWidget, to learn more click here.

 

  •  My Dashboard  – when selected navigates the user to their dashboard page where they can configure and access their personalization widgets.
  • The Launch Pad Widgets that a user can configure to display personalize is a set of handpicked apps made available by the Administrator.  To learn more about the Launch Pad Widget and how to add additional apps visit here.
  • The available widgets that the user can add to their dashboard is expandable and managed via an Administrator in the central site, Management App > “Dashboard Widget Manager” to learn more about expanding personalized widgets visit here.
  • News Widget on the Dashboard page is a personalized list of article displayed, based upon the users personal preference set in their “Preferences & Interests”

  • AI Button   – If the site is configured with the “Artificial Intelligence” License and the Theme is configured to display this AI button then the end user will see this button.  The AI icon and label is configurable in “Voice”, “AI Experience Manager” Settings by the site Administrator to learn more click here.  

Click on the AI button and a slide out will appear allowing the end user to interface with Akumina’s AI Experience.

 

  • User Profile – The Administrator can configure for the entire intranet to display profiles images as round or square throughout the site. This configuration is done in the “Theme Manager”.  Select the user Profile and a dropdown menu will appear:

      • My Preferences & Interests – Configure your personal preferences (used to filter articles and content of your interest), to learn more visit here.
      • View Profile – Will navigate the user to their Employee Detail Page – where they can customize their profile, view awards and badges (Recognitions) that have been presented to them. 
      • Switch Language – Allows the user to change their preferred language on a Multilingual site. 
      • Sign Out – logs the user out of the intranet.

 

  • Bread Crumbs -Displays the page folder structure where the user is at in the intranet site.  The page folders are managed by the site administrators in Voice  to learn more about the Bread Crumbs Widget visit here.

Body

The background of the page or body on the master is configurable in the Theme Manager.

Footer

  • Global Hubs Widget  – Displays Titles, times, dates and links (optional) of important locations. The times can be configured to display in 12 hour format or 24 hour format.  Whether to display this widget on the footer is configurable in the “Theme Manager“.  To learn more about the Global Hubs Widget visit here. Managed in Voice “Structured Content” > Component > Global Hubs.

 

  • Footer Logo and Logo URL   – The footer logo and logo URL is configurable in the “Theme Manager“.

 

  • Social Icons and Links  – Whether to display the social icons is configurable in the “Theme Manager“. The Social Links is managed in Voice via the Menus module, in menu titled “Footer Social Links”.

 

  • Page Feed Back – – Links to a popup modal that allows the end user to enter their feedback on a page.  The survey can be managed as well as the results reviewed by only the owners of the survey on the Page Feedback page. To learn more about creating and managing a Akumina Flow Survey click here.

 

  • Footer Links  – Whether to display the footer links is configurable in the “Theme Manager“.  The links are managed in Voice via the Menu module, in menu titled “Footer Links”.

 

  • Footer Background Color – In the Out-Of-The-Box master and theme, the footer background color is configured to be “transparent”, meaning it displays on top of the color or image configured as the background of the page, to learn how to change the background of the footer please visit the “Theme Manager“.

Widget Instances Deployed on the Home Page

The Widgets deployed on the home/corporate landing page is not fixed, it is meant to be a starting point.  Widget can be removed or added as desired we will start with what is there out-of-the-box then give some examples of modified home pages.  Widgets on a home page are meant to be click to learn more or communicate the latest to the logged in user.

Row One Deployed Widgets

Below is a single row of widget displayed in one column layout, to learn more about page builder and editing pages please visit here.

Latest Featured Widget

This one column, home page banner, is pulling data from an article list (“Structured Content” > Pages), displaying the most recent articles (via Publish Date) or most recent “Featured” (configurable on the widget) via the “Latest Featured Widget“, to learn more click here. The content displays is managed in Voice via “Structured Content” Pages > News.

 

Row Two Deployed Widgets

Below is a single row of widget displayed in one column layout, to learn more about page builder and editing pages please visit here.

Launch Pad Widget

A personalized widget that allow the end user to select from a curated set of apps and quickly access their preferred apps.  The curated set of Apps are managed by the authoring team in Structured Components > “My Apps” , to learn more about the Launch Pad Widget visit here.

 

Row Three Deployed Widgets

Below is a single row of widget displayed in three columns layout, to learn more about page builder and editing pages please visit here.

Latest Blogs

Above the Latest Blogs is a Latest Feature Widget, titled on the widget property “Latest Blogs”.  It is pulling the latest data from the out-of-the-box Blogs_AK list.  The Latest Featured Widget in this case has a “View All” link and link location configured on the widget property when selected will link the end user to the Blogs listing page. To learn more about the Latest Featured Widget visit here.  The Blogs content is managed in the “Structured” > Pages > Blogs content App.

Important Contacts

Important Contacts is using the Important Contacts Widget, this widget will display important contacts based upon a location (dropdown), to learn more about the Important Contacts Widget visit here. The content is managed in the “Structured  Content” > “Components” >”Important Contacts”.

Quick Links

The “Quick Links” is a QuickLinks Widget uses a view that displays  a set of links one level deep with font awesome icons.  To learn more about QuickLinks Widget visit here.  To learn more about managing a set of links using the Voice “Menu Module” > “Important Links”

Row Four Deployed Widgets

Below is a single row of widget displayed in two column, left focus layout, to learn more about page builder and editing pages please visit here.

Employee Spotlight

The left column focus displays the “Employee Spotlight Widget“, displaying highlighted employees with an optional message and optional tag displaying their achievement type (which can be expanded).  To learn more about the “Employee Spotlight Widget” please visit here. When a spotlighted user is selected, the end user will navigate to the select employee’s detail page. The content is managed in Voice via a “Structured > Components” > “Employee Spotlight” this is a slider app.

Upcoming Events

The right column displays a Upcoming Events Widget, which can be configured to display a number of events and to highlight those events that are featured from a specific calendar.  When an event is selected the end user will navigate to the event detail page where the event can be downloaded and added to their calendar.  The “View All” is configurable to a specific page where a calendar displaying all events can be viewed. Visit here to learn more about Upcoming Events Widget.  Events in this site are managed as “Structured Content” > Pages > Events

Row Five Deployed Widget

Below is a single row of widget displayed in one column layout, to learn more about page builder and editing pages please visit here.

Latest Featured Widget

Below is the Latest Featured Widget which could point to a List of specific highlighted articles that can also appear on you news listing or not but are displayed here based upon the latest article.  This widget in this case is configured to bring in only 1  item so that it acts as a break in your page which highlights something important and since we are displaying only 1 item the banner control on the view will not appear.  This widget can be configured in the widget property to bring in more items and in that case the banner control will appear. To learn more about the Latest Featured Widget and what types of items it displays along with it’s eight views out-of-the-box visit here.  Currently this content is being managed in the “Structured Content” > Pages > News

Row Six Deployed Widgets

Below is a single row of widget displayed in three columns layout, to learn more about page builder and editing pages please visit here.

Recognitions

The Left column is displaying the Latest Recognitions Widget to learn more visit here. This widget is configurable to display the user who have been recognized by their fellow employees.  The “Recognitions” or Badges or Kudos that can be granted are configurable in Voice, to learn more visit here.  Recognitions are not work flowed no one has to approve them.  Once a user is recognized their count goes up and the “Badge” with the detail message on why it was presented to them, will appear on their employee detail page.  Click on a user to see their badges/rewards.  This widget can be configured to pull in users and display them by who has the most recognitions/badges or just display the user over X number of days alphabetically.  The over the past number of days is currently set to 120 days, configurable on the widget property.  There is a SEARCH input field on this widget that allows filter of the user by name.  Whether the job title appears under the user name is configurable and comes from the synced user data.

Cafe Menu

The center column is using a Latest Featured Widget but instead of pulling in the data but the latest is it configured to pull the data in and sort by Title alphabetically.  This widget does not have to include all of an organizations Cafeteria menus across all locations but can be used on say a regional landing pages to display the appropriate cafe menus. To learn more about the Latest Featured Widget visit here.  Each Cafe Menu consist of a Page in the “Structure Content” > Pages.

Global Hubs Widget

The right columns is displaying a view of the Global Hubs Widget.  The Widget displays Titles, Flag (based on a country code found in the table here), times/dates (using TZ identifier found here) and link (if set) of important locations site landing page. The times can be configured to display in 12 hour format or 24 hour format.  Setting a link for a location is optional, if it is set then it is highlighted in the sites “Link” theme color (example above USA (EST) is highlighted).  This can point to the same content that is displayed in the Footer using the same “Structure Content App” or it’s own list configured on the widget properties.  This view can be used as a quick link to location landing pages. To learn more about the Global Hubs Widget visit here.

Row Seven Widgets Deployed

Below is a single row of widget displayed in two column, left focus layout, to learn more about page builder and editing pages please visit here.

Award Winners

The left column display the Award Winner Spotlight Widget. In order for content to display, Awards need to be configured on your site (visit here) and a group of winners from a nomination pool need to be selected, visit here to learn more about selecting the winners.  This widget can be configured to display the winners from a specific award in the example below “Star Award” winners or all Awards granted over the last X days, in that example below that is configured to be over the last 120 days.  The highlighted tag represents the award granted example: , click on the user’s tile to navigate to their employee detail page to learn more about this award winner and all of the awards they have been granted.  Visit the Employee Directory page (peoplefinder.aspx)  and notice an award winner will have a “Award” medal signifying that they have been granted an award.

Awards

The right columns displays the Award Spotlight Widget. In order for content to display, Awards need to be configured on your site (visit here). This widget displays a list of awards that the end user has access to in order to Nominate or view current and previous winners.  Click on the Nominate button and navigate to the Nomination form for this award, this is a dynamic page (AwardDetail.aspx) that will display the appropriate nomination form.

The definition of the form and the award is configured in Voice in “Awards & Recognitions” in the Award section to learn more visit here.

Row Eight Deployed Widget

Below is a single row of widget displayed in one column layout, to learn more about page builder and editing pages please visit here.

Our Videos

The Video Widget managed in a Structured Component Slider App, allows the content author to display a set of videos.  The component requires for each video a Title which is displayed below the video item, a link to the video and a thumbnail image.  Because we are using a slider app the order of the videos are managed by the author as well as whether a video should show or be deactivated from the component of list of videos.  There are two views for this Widget this one is ideal for 16:9 videos.

Too learn more about the Video Widget visit here. The Management of the regular videos are managed in Voice “Structured Content” > Components > “Videos Long”.

Row Nine Deployed Widget

Below is a single row of widget displayed in two column layout, to learn more about page builder and editing pages please visit here.

Restaurants

The left column is displaying the Latest Featured Widget configured to pull in the alphabetically 5 Restaurants in a list that is maintained in Structured Pages. The Restaurants are displayed in alphabetical order. Click on the Restaurant tile, the detail page where a content author has added information regarding this restaurant.  The body could contain a sample menu which they was pulled from the internet the Summary field may be the location hours and and a link to order for takeout.  This widget teams up the the “Recommend a Restaurant” form. A set of takeout menus can be a way to drive employee engagement.  On the detail page the employees can comment on their experience or react (give it a thumbs up) to the restaurant.  Employees are more inclined to react and comment on a non corporate article, example someone may enter a comment about their favorite item to order or share via email or teams a place to meet . Add to the Restaurants pages visit Voice “Structured Content” > Pages > Restaurants.

The “View All”  links to a listing page (restaurantslisting.aspx) , displaying that displays all of the Restaurants in the list (currently configured alphabetical order) using a different view of the Latest Featured Widget.

Recommend a Restaurant

The right column contains an Akumina Flow User Widget that has been configured to use a flow that has been imported from our community page. This is an example of a basic form that requires a TASK that the owners of this form will be assigned to work found on the “My Tasks” page (mytasks.aspx).  This form provides inputs to the Structure Content >  Pages  “Restaurants” whose content is displayed in the right column of this row.  When a recommendation is made the OWNERS of the flow or form will be notified via our notification bell and receive a link to the “My Tasks” page, where they can review the form and complete the task associated with the form (which is to add a new restaurant if desired). This type of notification is configured to roll up so only one notification will be receive with a count incremented for the number of items waiting upon your review:

When the review is selected above the Owner of the form will navigate to the “My Task” page, where they will see a list of tasks that they have permissions to complete, displayed on the Akumina Flow My Task Widget.  In this case their task is to decide to add the review to the Restaurant list or not.  Below is what is on my “MY Tasks” list of items I am allowed to work.

Click on Work

Row Ten Deployed Widget

Below is a single row of widget displayed in two column layout, to learn more about page builder and editing pages please visit here.

Short Stories

The left column contains the Video Widget managed in a Structured Component Slider App, allows the content author to display a set of videos.  The component requires for each video a Title which is displayed below the video item, a link to the video and a thumbnail image.  Because we are using a slider app the order of the videos are managed by the author as well as whether a video should show or be deactivated from the component of list of videos.  There are two views for this Widget one that makes it obvious for a short videos 9:16 the second view is more obvious for the long or 16:9 videos.  Click on the video and the a modal will appear where the video can be displayed. To learn more about the Video Widget visit here. The Content App  in Voice used to manage this list of Short videos can be found in “Structured Content” > Components > “Video Shorts”.

 

Contact Information

The right column is displaying a Page Contacts Widget to learn more visit here. The title of this widget is currently set to “Contact Information” this field could display any title such as “Site Owner”, “Page Contact”, “Page Owners” or “Key Contributors”.. There is one featured person that can be selected by a people picker.  The email of the user can be overwritten by an email input field for the featured person.  The phone number will only display if it is manually set on the featured persons input field “phone”, it could be their personal phone or a department phone. The optional message from the featured person will display.  The other users are contributors,  picked via a people picker.  Click on a user and you will navigate to their employee detail page where all their personal contact information exists.  Click on any icon and the user’s mail app will open, prepopulated with the appropriate email address to contact. This widget pulls data in via a title or an item id.  The Content for this widget is managed in one item in Voice  “Structured Content” > Components > “Page Contacts”

Customizing The Home Page

Once your site is deployed, quickly an Administrator can edit the Home page, widgets can be removed, moved or new widgets can be added.  Adding the BannerWidget can highlight important items (Pages, Articles, Events…) that need to be communicated to the end user.  The banner is a structured piece on content that is managed in Akumina Slider which allows the author to control each slide based upon the items in the list definition.  In the case of the Banner the following items are managed on an slide item.

  • Order in which the slide displays on the Banner
  • Banner items can be removed by configuring a Expire date or by “Deactivating” the slide
  • Label for the button and link are manage on a slide item
  • The Header, Sub-header messages, hover text… are manage on a slide level

The BannerWidget uses widget properties to determine it the banner should auto play, show controls, where the text should appear on the banner and much more.  To learn more about the BannerWidget visit here.

In the example below the Home Page is modified in less than 15 minutes:

  • Added Widget – Banner Widget – created the widget, the supporting list, added the list to the structured content in Voice and added one Banner item.
  • Moved Widget – Latest Featured Widget – Pointing to the latest news it was up on the top as a banner moved below the Apps and view updated.
  • Removed Widget  – Latest Featured Widget – Removed the Blogs.
  • Moved Widget – Moved the “Upcoming Events” widget to the place where the Blogs where displayed before being removed.
  • Moved Widget – “Our Videos” were on the bottom in a one column moved them to the right column next to Employee Spotlight.

Watch the video below to see how this page modification was done.

 

Below is the live video on how this was done in a less than 15 minutes.

Other Pages Deployed Out-Of-The-Box

We have mentioned a few pages already deployed to your intranet site above to get you up and running quickly here we will mention them all and their purpose alphabetically

About

Page with a Text Block Widget, Place the page in edit mode and start editing your about information in a What you see is what you get ckeditor.

 

Acronyms

Page that displays a list of acronyms and their meaning which are managed in the “Structured Content” > Components > Acronyms. The Acronym Widget displays a list of items by title in alphabetical order.  When you select the title the definition expands.  Titles can be sorted via Search or by the 1st character.

AwardsDetail

This is a dynamic page that displays the award winners as configured in the Award definition in Voice the awards are displayed on the Award Detail Widget. To learn more about configuring and managing Awards, visit here.

Blog Detail

Displays the content for a selected Blog using the NewsDetailWidget, pointing to the Blogs_AK list and managed in the “Structured Content” > Pages > Blogs (as discussed above)

Cafe Detail

A dynamic page which displays the selected cafe menu content, set in the Structured Content > Page item. This is leveraging the News Detail Widget pointing to the CafeMenu_AK list. Each Cafeteria locations menu is managed as mentioned above in the “Structured Content” > Pages > “Cafe Menus” .

Calendar

This page currently does not have a widget on it.  It could be populated with a Single Calendar Widget  configured to pull data from one calendar such as SocialCalendar or HRDepartementCalendar the calendar list should be generated via the AkuminaCalendar Content type for the content to be displayed correctly in this site.

Documents

Displays the Document Viewer Widget which points to a specific SharePoint Library since Akumina leverages SharePoint permissions users can only see content that is permitted to them via SharePoint

Employee Detail

Displays a user’s detail information such as seen below. The “Edit Profile Button” only appears on the employee’s own detail page, allowing them to update their background image, edit their profile information such as Schools, Skills,… The Org Chart is populated from the users information in People Sync.    “Recognition” Badges and Awards that have been granted to this user show up dynamically on this page via the Employee Detail Widget.

Event Detail

The Event Detail page displays the detail of a Event that has been selected from the Calendar (Event Widget) or from the Upcoming Events Widget.  The detail is displayed on the Event Detail Widget. The Event Detail allows the end user to view the Event time/location and links to meetings.  They can “Download Event” to add the event to their calendar.

 

Event List

The Event Widget is on this page which will pull in all calendar events across your intranet environment based upon a content type id (leveraging Search).  This widget can be configured (via widget property) to pull from all calendars in this site or across all site, the Calendar’s supporting list must have been generated by AkuminaCalendar Content Type.  If it is desired to display only one Calendar’s data then the Event Widget can be replaced with the Single Calendar Widget which will display content from only one calendar on your site. The “Structured Content” > Pages > Events is managing the content set in only one list in the site the Calendar_AK.  Additional calendars can be added to the site such as SocialCalendar or HRDepartementCalendar they should be generated from AkuminaCalendar Content type if desired for their content to show up on the Event Widget.

Notice Today is highlighted below in this case November 2.  Feature events will be highlighted in the site themes tertiary color in this case

Home

See this article above.

Inside

A dynamic page that pointing to a list of general articles that are not news. This page OOTB is using the Internal Page Widget to display content but it could be replaced with News Detail Widget below you will see the content displayed on two different widgets the top is the Internal Page Widget followed by the same content displayed via the News Detail Widget.  All of our articles whether it is News or general articles can be displayed in different types of Views OOTB.

 

Media

This page has a Media Widget which allows the end user to search through All Media or specifically for Images or videos (*.mp4) that have been uploaded into this site.  This page does not display external videos configured on the site for display on our Video Widget.  This page allows users to view images and videos, download them, copy links, comment and react on them.

My Dashboard

My Dashboard page displays the users preferred widgets and apps as well as personalized articles based upon their preferences. Watch the video below to learn:

  • How to manage your APPS on the Launch Pad Widget
  • How to add your desired personalized widgets and reorder them
  • Learn how preferences are used to display content that you are interested using the Personal Preference Modal and with the News Widget on this page.

 

 

My Tasks

My Task page displays the Akumina Flow My Task Widget, which displays any Akumina Flows that the logged in user has permissions to work.  In order for a task to be displayed here the logged in user must be in a Role that can process a task.  In this example when someone adds a Recommended Restaurant on the home page my logged in user will get an updated notification that they have tasks available for them to complete once the task has been completed it will be removed from all users in the Role to complete the task.  Watch the Video below to learn more about completing a task

 

News Detail

This is a dynamic page displaying detail of a news article on the News Detail Widget.  This page has a Related News Widget on the bottom pulling in articles related to this detail based upon metadata.

New Listing

Using the News Widget this page displays the news articles from this site or across the entire intranet.  This instance of the News Widget is configured to pull from any list that has been defined by the AkuminaArticle content type. The articles are displayed by the lastest articles based on “Publish Date”, the list can be refined via Search, or by Metadata tagging.

 

 

OrgChart

There is no editing within this site for this page.  This data comes from our synced user data to Akumina’s “People Sync” the tree of the org chart is determine by who the user reports to as well as if they are a manager or have direct reporting people assigned to them. A User can be picked by entering in their first or last name.

Page Feedback

The Page feedback, is where the Page Feedback Survey is managed using an Akumina Flow Survey Widget, it is also where the owners of the survey will come to review the entered results on the Akumina Flow Report Widget.  To learn more about managing your survey and reports please view the video below.

 

People Directory

The People Directory displays the users who have been synced into Akumina’s People Sync using the People Directory Widget.  There are two views to this page the card view where all the users data displays in a card or listing view.  There are search, sorting and filtering features to this page. At the top of this page is a Recognize Employee Widget that allows the user to recognize and present a badge (on their detail page) to any employee synced to this site.  Once a user has been recognize they will show up on the Home page on the Latest Recognitions Widget.  If a uses has been granted an Award you will see the medal displaying on the Employees Picture in listing view: and upper right corner in Card view.  Awards are not Recognitions which have no workflow associated with them.  Users can nominate a user for an Award.  Awards are reviewed and winners are assigned to the Award by a Reviewer. To learn more about adding awards and recognitions to your site visit here.  Chat in Teams with a user by selecting their  button it will only be presented if the user has access to Teams.  Click on email to email the user and click on the user name to navigate to their Employee Detail page to learn more about them.

Below example of the page displaying Cards

Below the Listing View displayed to the end user when they click on

Restaurant Detail

This is a Dynamic page leveraging the News Detail Widget to display the content managed in the Structured Content > Pages > Restaurant App.  Here content is displayed and styled as expected. Here the end user can review the detail of a recommend a Restaurant, they can comment and react as well as share via email the restaurant to invite others to join.

Restaurant Listing

The Latest Featured Widget using a listing view is displaying all of the Recommended Restaurants in Alphabetical order.  Select the tile associated with the Restaurant will navigate the user to the detail page.

Search

Enter a Search Term and Enter and the logged in user will navigate to the Search page the Graph Search Tabbed Widget will display results.

Streams

The Stream page has the Social Media Post Widget and Activity Streams Widget. To Learn more about configuring Streams visit here.