Global Term Store Permissions - Akumina Community

Global Term Store Permissions

Akumina’s Modern Central and Delivery Modal

Akumina approach for the modern intranet site, consists of a group of Site Collections. The intranet consists of a “Central Site” collection and one or many “Delivery Sites”, example:

The Central site is the Asset and Controlling site.  The Delivery site collections, consist of one more branded sites, example:  Corporate, IT, Marketing, HR…

The central site is most often a non-branded site, where all the intranet assets live that define the entire intranet.  This includes HTML, Widget Definitions, CSS, images, language files… all managed on one Central site collection, where if an updated occurs then all the delivery sites reflect the change.  Example, an update to a widget view (HTML) occurs on central site, all the delivery sites reflect that view change.

The Central site is also the controlling site.  The Management Apps on the central site including the Persona Manager.

Global Term Store

Because we have several site collections using the same resources, the global term store is used for two things.  Meta Data applied at a Page level and Personas.

 

 

AppManager Use the Global Term store for the personas.

In a central/delivery modern environment, the “Persona Manager” lives on the central site, where a set of users determined by a SharePoint security group and “Contribute permissions” to the global term store central site group, can add/edit personas for the entire intranet.  The same personas are shared across all the intranet sites.

 

To learn more about Akumina’s “Persona Manager” please visit:  https://community.akumina.com/knowledge-base/persona-builder/

 

Global Term store is used for Page level Managed meta data or Global Meta Data to be shared across all delivery sites.

To maintain a common set of meta data terms to be applied across all delivery sites, the global term store, “central site collection” group is used.  Users who need to update this meta data need “Contribute Permissions” to the central site collection group, so that terms can be added/edited.  Below is an example of the PageCategory that can be found OOTB when a Foundation site has been deployed.  These Metadata items come from the “central site collection group” term “PageCatagory”.

Who can Install the Central Site Collection

The initial installer of the central site collection must have GLOBAL SharePoint Term Store Administrator permissions.  This is so that the Site collection group (central site url) for the “PageCategory” and “Personas” can be generated.  Once the central site collection has been deployed, the Global term store manager can grant the appropriate users “Contribute Permissions” to the central site collection group so that they can manage “PageCatagory” and “Personas”.

 

This Site Collection group identified by the central site url on the global term store is only used by the Akumina intranet and has no impact on other global term store items.

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